20 Top Tips

Top TipsHow to Run Successful Meetings

  1. Rotate the chair. You can change the chairperson every meeting, quarter, or whatever works for your group. This ensures each member gets experience of the role
  2. Also rotate the minute taker
  3. Start on time
  4. Finish on Time
  5. Don’t have Any Other Business
  6. If you do, have a rule that AOB must be submitted in writing 24 hours ahead, to the chair person
  7. Keep control of the noisy ones
  8. Give the quiet ones a chance
  9. Agree rules for the meeting
  10. Have an Objective for the meeting
  11. Have an Objective for each item
  12. Get the minutes out in 48 hours or less
  13. Keep the minutes to action points
  14. Allow a certain leeway during the meeting for humour
  15. Don’t allow people to be shouted down
  16. Keep contributions short: 4 minutes maximum
  17. Try and keep the major items in the middle
  18. Put a time limit on each item
  19. Get everyone introduced at the start
  20. Agree what was agreed: summarise